2022 Quality Summit ePosters (Non-CE) - LAAO Registry-2. How to Project and Prepare for the Abstraction Burden of Follow Ups in a High Volume LAAO Registry™ Program

2. How to Project and Prepare for the Abstraction Burden of Follow Ups in a High Volume LAAO Registry™ Program

Pdf Summary

The document discusses the estimation and preparation for the abstraction burden of follow-ups in a high volume LAAO (Left Atrial Appendage Occlusion) Registry program at Baylor Scott & White The Heart Hospital - Plano. The base procedure volume in the registry doubled between 2020-2021 and every base procedure is potentially eligible for follow-up data collection at different intervals.<br /><br />The project aimed to estimate future follow-up volumes and the associated weekly abstraction burden. Calculations were made based on benchmarks for patients alive at discharge, successful procedures, and patients alive at different time intervals. Historic volumes were used to confirm the formulas.<br /><br />The results predict that in 2023, there will likely be 360 base procedures and 1359 follow-ups for the LAAO Registry. To meet deadlines, at least 7 base procedures and 26 follow-ups need to be abstracted per week, totaling 20 abstraction hours. As a result, the responsibilities of the registry site manager will be rebalanced by removing one of the registries currently assigned to them. Additionally, the cost of outsourcing base and follow-up abstraction to a vendor in 2023 is estimated to be around $70,500.<br /><br />The document emphasizes the importance of predicting and preparing for the abstraction burden as base procedure volumes and follow-up volumes increase. It mentions that the ability to prepare for this burden enhances the program's efficiency and financial management.<br /><br />The conclusion states that by predicting future follow-up volumes, programs can better prepare for the associated abstraction and financial burden. It highlights the value of capturing follow-ups and the need to project and prepare for the burden created by increasing follow-up volumes.<br /><br />Overall, the document provides insights into the challenges and strategies involved in managing follow-up data collection in a high-volume LAAO Registry program and emphasizes the importance of accurate predictions and preparation.

Keywords

estimation

preparation

abstraction burden

follow-ups

LAAO Registry program

base procedure volume

weekly abstraction burden

outsourcing

efficiency

financial management