Data Abstraction Quality – Lessons from Your Peers - 2024 Quality Summit Presentation (Non-CE)-Data Abstraction Quality

Video Transcription

Video Summary

The session, titled "Data Abstraction Quality Lessons from Your Peers," was moderated by a representative from the Heart Hospital Plano and featured presentations by Jennifer Waters from Baylor Scott & White, the Heart Hospital, and Vicky Van Meyder from Ohio Health in Columbus, Ohio. Jennifer Waters shared how her department transformed from merely surviving to thriving over the past year and a half. She attributed this success to teamwork, real-time data management, and process improvements, particularly by transitioning to a pod-based abstraction system. Jennifer emphasized the importance of maintaining real-time data, which prevents backlogs and allows proactive consultations with physicians. Her team manages 10 registries covering over 8,000 procedures and 6,500 follow-up visits annually. She also highlighted successful cross-training efforts that enabled her team to maintain quality data abstraction during staff shortages.<br /><br />Vicky Van Meyder discussed Ohio Health's approach to improving Inter-Rater Reliability (IRR) in cardiac registries. By shifting from a peer-to-peer review to a team-based IRR approach, they achieved more consistent and accurate data abstraction. She described how they engaged in roundtable discussions to reconcile discrepancies and improve processes, resulting in Ohio Health being recognized as a high-performing facility for data abstraction. Vicky stressed the importance of regularly reviewing and updating IRR practices to maintain data quality and leverage automation for efficiency. Both presenters emphasized the role of teamwork and continuous improvement in achieving excellence in data abstraction and quality assurance.

Keywords

Data Abstraction

Quality Assurance

Teamwork

Real-Time Data

Pod-Based Abstraction

Inter-Rater Reliability

Process Improvement

Cross-Training

Automation

Cardiac Registries